Cashless Catering Reminder

* Please see bottom of news article for Cashless Catering slip to return *

Dear Parent/Carer

Following extensive consultation, we are delighted to let you know that we have recently installed a Cashless Catering system, which went live on 6 July 2015.  As you know, numbers at Dene Magna are increasing and this does have an impact on our speed of service.  The new system will offer many benefits, including:-   

§  Reducing queuing time by up to one third for students

§  Remove the need for students to bring cash to school and, therefore, spending dinner money in shops on the way to and from school

§  Parents/carers can monitor the eating habits of their sons/daughters

§  On line payment using our current on line trip payment system (there will be a separate button for school meals).  Any amount of money can be paid into the account, but we will set a daily spend limit of £5.00 for students, which includes a £1.00 limit for break time and £4.00 for lunch.  We will then review this over the term.  If your child is in receipt of free school meals, then their allocation of £2.20 will be pre-loaded to their account, but please advise students in receipt of free school meals that they will be served a hot meal or suitable packed lunch alternative.  As well as on line payment, there will be a coin/note payment point, which will be located in reception.  However, students will not be encouraged to top up their money during the school day. 

The new system will use Biometrics, so there is no need for students to carry cash.  If you do not wish your son/daughter to register using the Biometric system, then we will arrange for you to purchase a pin code, but please see the attached information sheet, which assures you that no data is collected outside of school through Biometrics.  The attached information sheet should answer any questions you may have, but if this is not the case then you are welcome to attend a drop in session at 7.45pm on Thursday 25 June, when we have a representative from the new cashless company, Nationwide, available for questions and answers.

As per current legislation we will be operating an ‘Opt In’ policy and therefore require you to complete the consent slip below. If you choose not to have your child registered on the Biometric System then you can purchase a 4 digit PIN code at a cost of £2.00 per year, and this will be allocated to the student. Please note that PIN codes do not have the same level of security and it will be your child’s responsibility to remember the code and keep it secure at all times.

As always, we thank you for your support. 

Yours sincerely

Stephen Brady

Attachment to the letter read as follows:

Cashless Catering - Data Protection Information

Nationwide Retail Systems (the company providing the equipment) is accredited with ISO27001 – Information Security Management System and is committed to ensuring that privacy is protected. Should we ask you to provide certain information by which you can be identified, you can be assured that it will only be used in accordance with this privacy statement. NRS is registered as a data processor under the Data Protection Act (DPA) and operates at all times under the DPA Guidelines. Schools’ data will remain their responsibility and they remain fully in control of accessing, managing and updating all student data within the system. Schools and the local authority are operating as Data Controllers under the DPA. All NRS Staff that may have administrator access to schools’ data for support purposes are Criminal Records Bureau (CRB) checked. Information collected to implement a Cashless Catering system is outlined below.

Essential information collected Optional information may be requested

Admissions Number
Date of Birth
Forename Year School House Group
Form FSM Allowance

Nationwide Retail Systems Ltd does not sell, distribute or lease your personal information to third parties. You may request details on personal information which we hold about you under the Data Protection Act 1998. NRS removes all data from servers one week after the Cashless System has gone live within the school. If you believe that any information we are holding about you is incorrect or incomplete, please write or e-mail us as soon as possible, at the address below.

Nationwide Retail System Limited

Whaley Road
Barugh Green
S75 1HT

01226 732 200

Biometrics - What is a biometric algorithm?

The individual templates are encrypted using a 256 bit AES key that is built into the scanners’ hardware. Also the persisted file is encrypted using a different 256 bit AES key built into the matching algorithm supplied by Secugen and generated by a unique license purchased for each site. This is more secure than the ANSII and ISO standards that government departments use as the Secugen Template is encrypted and the ANSII and ISO standards are not. The template data is useless and cannot be interpreted back into a usable fingerprint image. If this was not the case, then there would be no world standards and performance measures for such technologies. The data is stored in an array in the RAM of the Biometric Controller and is also permanently stored on the hard drive of the Bio Controller to be restored in the event of a reboot. Below is an example of a template code for an individual finger.


The solution is secure because the matching can only be done by the individual’s consent, as the finger has to be presented to the device for matching. We do not hold images of fingerprints in our system. The technology provided for this method of identification meets with BECTA guidelines and also allows students the option to opt out of the scheme and use a PIN number instead. Also, under the data protection act the school or caterer (the originator of the data) cannot allow access to this data by anyone for any other means than for the purpose the data was collected and that is to identify an individual within the solution we supply. Any biometric data that belongs to an individual that leaves the school is purged, which also is in line with the BECTA guidelines.

  1. CashlessCateringLetterAndSlipJuly2015